Accounts and monthly fees
Monthly fee collection without the headaches
Charges are created for you, families pay from their phone and you see who is up to date and who is not.
Tracking fees in spreadsheets and scattered messages is tiring and leaves money uncollected. With ONCE 11 the club sets up its charge types once, the system creates each month’s charge, families get their account statement and payments are reconciled without retyping.
Automatic charges every month
Set the amount and the due day and the system creates every player’s monthly fee, with no repeated work.
Payment gateway checkout
Families pay online from their phone or computer and the payment is recorded in the club ledger.
Payment reconciliation
Match what came in against what was owed and review the differences on a single screen.
A clear, up-to-date ledger
See who owes what and since when, filter by age group and download the report to Excel.
Set up your charge types
Create monthly fee, enrollment, kit or whatever your club charges, with its amount and frequency.
The system creates the charges
Each month the players’ charges appear and families see them in their account statement.
Receive and reconcile payments
Families pay online or in cash and you confirm each payment against the ledger.
FAQ
What people usually ask us
Can I charge different amounts per age group or per player?
Yes. You define the charge types and assign them as each age group or family needs, including exemptions when they apply.
Can families pay from their phone?
Yes. In the guardian app they see what is due and pay online with the payment methods your club has enabled.
How do I know who is up to date?
The ledger shows the status of every player and every charge, and you can export the report to Excel whenever you need it.
Get your club’s accounts up to date
Ask for a demo and see how a monthly fee is collected from start to finish.